The maintenance coordinator will be responsible for the maintenance and physical condition (inside and outside) of Nanaimo Youth Services Association (“NYSA”) facilities, owned, leased and rented. The maintenance coordinator will ensure agency facilities meet the standards set by the agency and relevant legislation. The maintenance coordinator will report on-going conditions of the facilities to the Director, Housing and Supportive Living and will ensure that available resources are used to the best advantage of NYSA.


  • Perform routine, repetitive daily inspection and maintenance necessary to building exteriors/interiors and grounds.
  • Complete daily, weekly and monthly checklists on building equipment maintenance procedures.
  • Perform regular workplace inspections to determine areas that need maintenance or repair.
  • Check maintenance requests at least daily during the week and ensure timely completion.
  • Periodically dispose of unwanted belongings, yard waste, garbage or accumulated old furniture at the appropriate disposal site(s).
  • Comply with safety regulations and maintain clean and orderly work areas.
  • Set priorities for preventive maintenance work orders, maintenance requisitions and scheduled work.
  • Maintain budgets, capital equipment reports and other asset management documents.

Maintenance and Construction: participate in various aspects of building maintenance requirements, including updates and new paint. Perform minor maintenance work, e.g., wall repairs, light bulb replacement, faucet washer replacement, wall and trim painting, etc.

  • Knowledge of local and provincial laws, bylaws, codes and regulations where required.
  • Conduct general carpentry repair functions.
  • Drywall – mending holes, sanding, painting.
  • Prepare, paint and decorate interior and exterior surfaces as required.
  • Board up/replace broken windows, repair doors, door locks and closets, install/replace window blinds, etc.
  • Perform basic maintenance and repairs on the various mechanical operating systems found at NYSA including HVAC systems, sewer and water, plumbing, etc.
  • Maintain adequate supplies for cleaning, NYSA bathrooms, kitchens and offices.
  • Complete all necessary reports and records as required.
  • Ensure that any required maintenance and repairs are completed and recorded in a timely manner.

Yard Maintenance: maintaining the grounds of the facilities (grass cutting, weed control, washing windows, snow clearing, etc.)

  • Create and maintain garden beds, walking paths, install fences, gates, etc.
  • Sidewalk and parking lot snow removal at all locations

Electrical: troubleshoot, perform minor repair, install, and maintain various electrical components, appliances and equipment in accordance with pertinent codes and to your ability level.

Plumbing: Troubleshoot, install, and repair plumbing fixtures, piping, and related equipment

  • Ensure hot water tanks are up to date and in good repair
  • Maintain an adequate supply of hot water at the correct temperature and adjust when required
  • Initiate safety concerns and make judgment on the best methods of completing tasks
  • Utilize contractors where necessary

Regular maintenance:

  • Inspect the premises for burnt out light bulbs and safety lights- ensure these are replaced immediately
  • Perform routine maintenance on HVAC, furnace and/or air conditioning systems as needed
  • Moving and picking up of furniture and appliances for facilities when required
  • Furniture assembly when required. Book shelves, beds, etc.
  • Maintain records of scheduled maintenance procedures
  • Organize and direct outside contractor work when it is necessary
  • Any other maintenance duties as required


  • Reflect and interpret the vision, mission and core values in your own work with enthusiasm and commitment
  • Develop and maintain respectful, cooperative working relationships with staff, clients, residents and guests to contribute to the integrated, seamless delivery of services to our communities.
  • While working in clients units, (which can often be dirty at the time), need to maintain appropriate behaviour, boundaries and language as well as maintain confidentiality of all clients.
  • Understand your role and responsibilities in maintaining a safe workplace and reducing workplace injuries.
  • Create, monitor and maintain departmental budgeting using Arcori building management software
  • Ensure accuracy, confidentiality and safekeeping of NYSA records
  • Provide a physical environment for team members to feel safe to carry out their duties
  • Create an appropriate, clear and transparent model for communication
  • Uphold NYSA Policies and Procedures while modelling our mission statement and values to the best of your ability.
  • Adhere to any relevant Legislation and Regulations (i.e. Motor Vehicle Act, CLBC, MCFD, CARF, WorkSafe-BC)


  • Full time position
  • 24/7 availability may be required from time to time
  • Physical ability to lift up to 30 kgs
  • Safety equipment may be required, e.g. steel-toed safety boots, safety glasses/goggles, etc.
  • May be exposed to typical hazards associated with the trade
  • Work both indoors and outdoors
  • Work within the time frames required by the facilities


  • Post-secondary school or diploma in a related field or completion of a craft apprenticeship, or equivalent
  • Five or more years of work experience in building maintenance
  • Highly motivated with the ability to work independently
  • Ability to comprehend and communicate detailed instructions orally and in writing
  • Ability to handle several tasks at a time and establish priorities
  • Ability to maintain maintenance schedules and other files in a changing environment
  • Ability to perform minor repair work
  • Strong communication and problem-solving skills
  • Ability to create alternative solutions to problems
  • Excellent time management and project management skills
  • High level of sound and independent judgment and reasoning
  • Ability to effectively communicate both verbally and in writing
  • Ability to work well under pressure
  • Strong attention to detail
  • First Aid skills and/or certificates are considered assets
  • The desire and ability to work with persons with disabilities and demonstrated personal suitability to promote dignity, independence, individuality, and spirit
  • Must be in good health, fit and able to carry out the duties required
  • Show a high standard of professionalism


  • Valid BC Class 5 Driver’s Licence
  • Driver’s Abstract
  • Criminal Records Checks (employer will reimburse)
  • Proof of current COVID-19 full vaccination record or exemption
  • Two written job references

This position is full-time (37.5 hours per week) and works Monday to Friday unless required to address periodic emergencies in off-hours.

Please send resume and cover letter to Keith Wilson at this email address as attachments to your email.